Processing QuickBooks Pro Desktop 2019 payroll for a small business, generating paychecks, processing payroll tax forms
β±οΈ Length: 22.9 total hours
β 4.55/5 rating
π₯ 24,785 students
π July 2021 update
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- Course Overview: Mastering QuickBooks Pro Desktop 2019 Payroll
- Comprehensive Architectural Navigation: This extensive 22.9-hour course provides an exhaustive deep dive into the inner workings of the QuickBooks Pro Desktop 2019 interface, specifically focused on the payroll module. You will learn to navigate the complexities of local software installations while maintaining the integrity of sensitive financial data stored on your hard drive.
- End-to-End Lifecycle Training: Participants will explore the entire lifecycle of a payroll cycle, starting from the initial setup of company-wide payroll preferences to the final reconciliation of tax forms at the end of the fiscal year, ensuring no step is overlooked in a professional environment.
- Manual vs. Automated Systems: The curriculum breaks down the differences between manual payroll entry and automated QuickBooks services, giving small business owners the knowledge to choose the most cost-effective path for their specific organizational needs.
- Historical Data Migration: A unique focus of this course involves learning how to accurately migrate historical employee data and year-to-date totals into the 2019 system, which is critical for businesses transitioning from paper-based ledgers mid-year.
- Internal Control Implementation: You will learn how to set up administrative safeguards within the software to prevent unauthorized access to payroll records, ensuring that sensitive salary information remains confidential and secure within your small business team.
- Requirements / Prerequisites
- Hardware and Software Readiness: To successfully complete the exercises, students must have access to a computer running a Windows operating system capable of supporting QuickBooks Desktop 2019, along with the software (trial or full version) pre-installed.
- Foundational Bookkeeping Knowledge: While the course is comprehensive, a baseline understanding of basic accounting principles, such as debits, credits, and the general ledger, will help students grasp the underlying logic of payroll transactions more quickly.
- Mathematical Aptitude: A comfortable grasp of business mathematics, including percentages and decimals, is essential for manually verifying the calculations that the software performs automatically.
- Regulatory Awareness: An interest in or basic familiarity with your local and federal tax obligations is recommended, as this provides the necessary context for why certain forms and deadlines are treated with high priority in the curriculum.
- Skills Covered / Tools Used
- Advanced Employee Profile Management: Learn to use the Employee Center tool to manage complex data points, including multiple pay rates, specialized deductions, custom fields, and detailed contact histories for a diverse workforce.
- Payroll Item Configuration: Gain mastery over the “Payroll Item List,” where you will build custom items for bonuses, health insurance premiums, 401k contributions, and specific wage types like overtime or double-time pay.
- Tax Liability Tracking: Master the “Pay Liabilities” tool to ensure that employer-side taxes, such as Social Security, Medicare, and FUTA, are tracked in real-time and paid to the appropriate agencies before deadlines pass.
- Quarterly Reporting Tools: Develop the skills to use the QuickBooks Payroll Forms center to generate, review, and print Form 941, Form 940, and state-specific unemployment insurance reports with professional accuracy.
- Customized Reporting and Analytics: Learn to utilize the “Payroll Summary” and “Payroll Detail” reports to provide stakeholders with insights into labor costs, helping small businesses manage their cash flow and budgeting more effectively.
- Check Printing and Direct Deposit Logic: Explore the technical setup of printer alignment for physical check stock and the procedural logic required to initiate direct deposits through the QuickBooks ecosystem.
- Liability Adjustment Procedures: Learn how to use the “Adjust Payroll Liabilities” tool to correct errors without disrupting the general ledger, a vital skill for maintaining clean books after a mistake is identified.
- Benefits / Outcomes
- Significant Cost Savings: By mastering payroll in-house, small business owners can eliminate the high monthly fees associated with third-party payroll processing services, directly improving the company’s bottom line.
- Audit Preparedness: Completing this course ensures that your records are kept in a standardized, professional format, making federal or state audits much less stressful and significantly reducing the risk of non-compliance penalties.
- Enhanced Data Privacy: Keeping payroll processing on a desktop version of QuickBooks allows for localized control over data, which is a major benefit for business owners who are wary of cloud-based vulnerabilities.
- Increased Career Versatility: Accounting professionals who master the 2019 Desktop version are highly valued by established businesses that rely on legacy software for their day-to-day operations.
- Improved Employee Trust: Learning to process paychecks accurately and on time fosters a culture of reliability and trust within your organization, as employees can count on their compensation being correct every pay period.
- PROS
- Extensive Instructional Depth: With nearly 23 hours of content, this course offers a level of granular detail that shorter, high-level overviews simply cannot match.
- Massive Peer Community: Joining a cohort of over 24,000 students provides a sense of confidence in the material’s proven track record and effectiveness in real-world scenarios.
- Step-by-Step Visual Guidance: The high rating reflects an instructional style that prioritizes “over-the-shoulder” viewing, making complex software menus easy to follow.
- CONS
- Software Version Limitations: Because the course specifically targets the 2019 Desktop version, users on newer versions or the “Online” cloud platform may find slight discrepancies in the user interface and menu locations.
Learning Tracks: English,IT & Software,Other IT & Software
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