Processing QuickBooks Pro Desktop 2019 payroll for a small business, generating paychecks, processing payroll tax forms
β±οΈ Length: 22.9 total hours
β 4.55/5 rating
π₯ 24,526 students
π July 2021 update
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Course Overview
- This intensive course provides a deep dive into mastering payroll operations exclusively within QuickBooks Desktop Pro 2019 for small businesses. It transcends basic data entry, guiding you through the comprehensive processes of managing employee compensation, ensuring stringent tax compliance, and accurately generating financial reports specific to a desktop environment. The curriculum is meticulously crafted to transform you into a highly proficient payroll administrator, capable of overseeing every facet of a small business payroll cycle with unparalleled precision and unwavering confidence. Through a series of practical, hands-on, scenario-based exercises, you will acquire invaluable experience in establishing robust payroll systems, processing a wide array of wage types, and rigorously adhering to critical federal and state payroll regulations. This ensures your business’s financial operations are not only smoother and more efficient but also fully compliant, minimizing risks and maximizing accuracy. The course design promotes a holistic understanding, focusing on both the “how” to execute tasks and the vital “why” behind each payroll decision within the QuickBooks Desktop interface.
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Requirements / Prerequisites
- A fundamental understanding of core accounting principles and terminology (e.g., awareness of debits, credits, general ledger accounts) is highly beneficial for grasping the broader financial context of payroll.
- Comfortable familiarity with the Windows operating system and general computer navigation skills, including file management and basic software interaction, is essential for seamless interaction with QuickBooks Desktop Pro 2019.
- Crucially, access to a licensed copy or functional trial version of QuickBooks Desktop Pro 2019 is a must for engaging in the practical, hands-on application of learned concepts.
- While prior professional payroll experience is not a strict prerequisite, an eagerness to learn and meticulous attention to detail are invaluable assets for success in this precision-oriented field.
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Skills Covered / Tools Used
- Navigate the QuickBooks Payroll Center: Master QuickBooks’ central hub for all payroll activities and workflow optimization.
- Customize Payroll Preferences: Expertly tailor settings for contributions, deductions, and payment frequencies to business needs.
- Manage Employee Deductions & Contributions: Accurately set up and process pre-tax/post-tax items (e.g., health insurance, 401k, garnishments).
- Process Irregular Wages: Correctly calculate and process bonuses, commissions, tips, and severance pay, understanding tax implications.
- Handle Paid Time Off (PTO): Effectively manage accrual and usage of sick leave, vacation, and other time-off categories within QuickBooks.
- Reconcile Payroll Accounts: Master balancing payroll liabilities/expenses, identifying/resolving discrepancies for financial accuracy.
- Generate Comprehensive Payroll Reports: Create and interpret essential reports for internal analysis, budgeting, and compliance, gaining insights into labor costs.
- Understand the Payroll Lifecycle: Gain a holistic perspective from initial setup and onboarding to routine processing, year-end adjustments, and data archiving.
- Implement Payroll Data Security: Adopt robust best practices for safeguarding sensitive employee and payroll information in QuickBooks, ensuring confidentiality.
- Troubleshoot Common Payroll Errors: Develop essential ability to quickly diagnose and resolve typical payroll-related issues in QuickBooks Desktop Pro 2019.
- Set Up Payroll Schedules: Configure various payroll frequencies (weekly, bi-weekly, semi-monthly, monthly) to match your business’s operational cycle.
- Manage Payroll Liabilities: Understand how to track, manage, and pay federal, state, and local payroll tax liabilities accurately and punctually, avoiding penalties.
- Execute Year-End Payroll Procedures: Perform crucial tasks like W-2 preparation, verifying employee earnings, and finalizing data for tax season.
- Tools Used: The primary tool is QuickBooks Desktop Pro 2019 software, leveraging its integrated payroll features, robust reporting, and internal forms.
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Benefits / Outcomes
- Achieve Payroll Autonomy: Gain the confidence and expertise to manage your business’s payroll entirely in-house, significantly reducing or even eliminating the need for expensive outsourced payroll services.
- Ensure Regulatory Compliance: Process payroll with an exceptional degree of accuracy and strict adherence to federal and state regulations, effectively minimizing the risk of costly errors, penalties, and potential legal issues.
- Optimize Time & Efficiency: Learn to streamline payroll workflows within QuickBooks, thereby freeing up valuable time and crucial resources that can be strategically redirected towards core business growth activities.
- Gain Financial Control: Develop a profound understanding of how payroll impacts your business’s overall financial statements, empowering you with better budgeting capabilities and more informed financial planning.
- Enhance Career Opportunities: Acquire a highly sought-after and immensely practical skill set in bookkeeping and small business administration, which can open new professional doors or significantly improve your current career trajectory.
- Minimize Operational Risks: Effectively mitigate potential financial losses that can arise from incorrect payroll calculations, missed filing deadlines, or the mismanagement of employee benefits.
- Improve Decision Making: Utilize the accurate and insightful payroll data and comprehensive reports generated directly from QuickBooks to make more informed and strategic decisions regarding staffing, compensation strategies, and labor cost management.
- Master Desktop-Specific Functionality: Become truly adept at navigating the unique aspects and powerful features of QuickBooks Desktop Pro 2019 payroll, ensuring you can leverage its full potential for your business’s specific needs.
- Build a Strong Financial Foundation: Establish a precise, reliable, and compliant payroll system that serves as a cornerstone for the overall financial health and long-term stability of any small business.
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PROS
- Highly practical & actionable: Offers direct, step-by-step guidance immediately applicable to real-world small business payroll scenarios, ensuring practical mastery.
- Desktop-specific focus: A major advantage for users committed to or already operating with QuickBooks Desktop Pro 2019, providing unparalleled relevance and in-depth software mastery.
- Comprehensive coverage: Addresses the full spectrum of payroll management, from initial setup and employee data entry to tax form processing and critical year-end procedures, leaving no essential aspect untouched.
- Self-paced learning flexibility: The course format allows students to progress at their own speed, ideally accommodating diverse schedules and varied learning styles, perfect for busy professionals.
- Strong community validation: Evidenced by an impressive 4.55/5 rating and a substantial enrollment of 24,526 students, underscoring its proven track record of student satisfaction and effective instruction.
- Cost-effective solution: Empowers businesses to manage payroll internally, which can lead to significant cost savings by reducing reliance on expensive third-party payroll services.
- Valuable skill enhancement: Successfully completing this course directly boosts a highly marketable skill set in accounting, bookkeeping, or small business management, thereby enhancing career prospects or improving operational efficiency.
- Timely update: With a significant July 2021 update, the content reflects relatively current practices and information pertinent to the 2019 software, ensuring maximum relevance for its intended audience.
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CONS
- Version Specificity: The course’s deep and exclusive focus on QuickBooks Desktop Pro 2019 means its content might not be fully applicable or may require considerable adaptation for users working with newer desktop versions, QuickBooks Online, or alternative payroll software solutions, potentially limiting its broader long-term versatility.
Learning Tracks: English,IT & Software,Other IT & Software
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